Facility Supervisor

Job Description

Facilities Supervisor oversees the operations of 5 sections as follows:
1. Safety services
– Oversee school and public safety:
– Thieves and robbery.
– Drug abuse and trafficking.
– All weapons ban.
– Suspects.
– Sexual harassment.
– Falling objects.
– Unsafe places such wet place, electric shocks, flammable liquid and objects …
– First aids.
– Fire safety preventions.
– Elevator safety.
– Broken electric switch and sockets.
– Emergency exits.
– Expired products.
– Unsafe food and drinks brought in.
– Student safety indoor and outdoor events.
2. Cleaning services
– Manage sanitation and hygiene within the school premises:
– Manage and allocate janitors to clean required places.
– Plan tasks for janitors daily, weekly, monthly, and termly.
– Evaluate janitors’ task quality.
– Receive and give feedback from/ to all stakeholders.
– Make sure all required places are properly cleaned.
– Manage and update cleaning equipment and liquid.
– Clearly train staff about how to use cleaning equipment and liquid.
– Clearly inform staff about all side effects from cleaning liquid.
– Request trainings for staff if needed.
3. Office of in-house staff
– Manage in-house staff nighttime, Sundays, and holidays.
– Ensure safety and sanitation on Sundays and holiday.
– Prepare standby list for Sundays and holiday.
– Do the spot-check on Sundays and holiday.
– Orientate new comers.
– Ensure all staff have enough materials for their daily uses.
– Arrange at least two staff standing by at one place.
– Arrange staff to stand by at any unsafe places and new places.
– Regularly have meetings with staff to remind existing policy and inform new ones.
– Received requests, issues, and challenges and solves and reply them timely.
– Listen to their reports in group telegram and check if their reports are true.
– Make sure staff really do round the ending operation time and make a report.
– Make sure all electric equipment and water supply are off.
– Do regular communication with staff to make them feel warm.
4. Maintenance services
– Manage maintenance staff to make sure they really do their jobs:
– Make sure all light damages are properly and timely repaired.
– Make sure maintenance staff do round up and down to see if there are damages in the building.
– Make sure maintenance staff regularly check and maintain electric equipment such as ACs, generators, electric boxes, water supply system, water tanks, drainage system, …
– Make sure maintenance staff regularly check and maintain doors, windows, white boards, picture frames, roofs, ceilings, walls, …
– Receive request forms from the requesters and arrange tasks for maintenance staff accordingly.
– Request technical staff to help if the damages beyond maintenance staff ability.
– Follow all assigned tasks till it is completed.
– Update request list and do the monthly report.
– Update all issues occurred to Campus Director and Head Principal.
– Involve in studying projects when outside technicians needed.
– Receive daily report from maintenance staff.
– Prepare monthly report to Head of department, Director and Head Principal.
– Control stock with proper stock in-out report.
– Checks completed work by vendors and contractors.
– Recommends maintenance, mechanical, electrical, and facility design modifications.
– Manages and reviews service contracts.
5. Housekeeping services
– Manage Housekeeper to do his/ her job effectively:
– Make the school premises green and fragrant.
– Decorate plants and flowers attractively.
– Make a planting garden where necessary.
– Work with security and janitors to maintain and water the plants properly.
– Plant flower in accordance with different seasons.
– Make a proper deep cleaning schedule.
– Make a proper pest control and disinfection schedule.
– Prepare monthly report to Head of department, Director and Head Principal.

Job Requirements

– Bachelor/Master’s Degree in Management or closely related fields.
– Knowledge of School Safety.
– Knowledge of Occupational Health and Safety (OHS).
– Knowledge and experience in organizational effectiveness and operations management.
– Knowledge of human resource principles and practices.
– Knowledge of foreign languages – English is preferable.
– The ability to work with people from all backgrounds.
– Time management skills including being able to handle a complex, varied workload.
– Information technology skills.
– Good presentation skills.
– Stress management skills.
– Communication skills.
– Decision making.
– Problem-solving.
– Leadership.
– Teamworking.